Template written Statement of Employment

Template written Statement of Employment

Every employee is entitled to a written Statement of Employment after one month’s employment. This is not the same as an employment contract, but it should outline the main terms and conditions of employment.

The written Statement of Employment must contain the following:

  1. Employee name and employer name
  2. The location of the job, or all locations if it is in more than one place
  3. The title of the job, e.g. cashier, sales manager
  4. The date when you commenced work
  5. How much the employee will be paid and how often, i.e. weekly wages or a monthly salary
  6. How much holiday the employee is entitled to on an annual basis, and how much their holiday pay is, if they are entitled to it
  7. The employees notice period if they want to leave the job
  8. Details of the disciplinary, grievance and dismissal procedures
  9. How much sick pay they are entitled to
  10. Whether the employee is able to join the occupational pension scheme, if you have one.




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 Does a Statement of Employment replace an employment contract?

Absolutely not!

If you have an employee working for you, then a contract is already in place.

This does not necessarily mean that you have given them a contract in writing.  But, the simple fact that you have agreed to pay a person, in return for them doing work for you, creates a contractual relationship.

Some employers mistakenly think that they have greater flexibility if they do not issue documentary contracts.  In fact, the opposite can be true. This is because it is much easier for an employer to assert the terms of an employee’s employment if they are written in black and white and do not provide any room for manoeuvre. If such a document does not exist, this provides significantly wider scope for flexibility.  So beware.

Under your contractual agreement, whether written or not, both you and your employee have certain rights and obligations.

Your right as an employer is to give your employee instructions about his/her job, such as when and where they should work, and what they do whilst at work. Your employees are entitled to certain rights by law, and which don’t have to be included in the terms of agreement between you and your employee.  These include their right to the minimum wage and to be paid holiday leave.

About Quality HR – Specialist Employment Law Solicitor

Based in Billericay, Essex, Quality HR is a small and dedicated employment law and human resources solicitors.  With many years’ experience, helping small to medium sized companies in their day to day dealings with their employees.

Our business clients describe our service as unique, friendly and receptive, meaning they don’t have to employ inhouse HR staff. Our goal is to help take away the burden of human resource issues through our high standards and extensive experience.

We have a number of affordable options to ensure a service to suit all businesses and budgets, and our approach is proven to achieve the best results for minimum outlay.

For a personal service, practical advice and quick resolution contact us today.  We’re always happy to help.


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